Call for Abstracts

    General Submission Guidelines

    • Abstracts must be in English.
    • Abstracts should describe original work.
    • An individual may submit more than one abstract.
    • In total, the abstract text must contain no more than 500 words. No images, charts, or tables are allowed.
    • For each presenter, please provide: name, degrees, job title, mailing address, email address, phone number, fax number, education, professional experience, and conflict of interest disclosure. These items are not included in the 500 word limit. For all other authors you are only required to provide name, affiliation, city/State, and email address.
    • You are strongly encouraged to compose the abstract text in your own word processor before submitting it online. Be sure to check spelling, word count, and conformance with the guidelines given below.
    • Accepted abstract Presenting Authors must register to attend the conference. Failure to register may result in not being permitted to present at future conferences.

    Presenting authors will be automatically informed of the unique ID numbers and passwords assigned to their abstracts. Abstracts may be viewed and modified at any time between submission and the deadline, using the assigned ID# and password.


    Session Formats

    Oral Presentation: Accepted presentations, grouped by topic, are presented at 90 minute sessions. Authors will have 10-15 minutes to present. Authors are encouraged to allot time for questions and comments from the audience. NCHCMM will provide the following audio visual equipment: an LCD projector, laptop computer, overhead projector and screen.

    Poster: This meeting format is a visual presentation of recent findings combined with informal discussion between the presenters and the audience. Authors illustrate their findings by displaying graphs, photographs, diagrams and limited text on poster boards. Authors hold discussions with registrants who circulate among the poster boards. The poster boards measure six feet wide by 4 feet high, and each session last 60 minutes. Presenters are expected to remain by their board for the duration of the session. No audio visual equipment is permitted for this format.

    Thematic Panel Proposal: This meeting format is 90 minutes in length and must include 3-4 individuals who collectively submit a proposal based on a common theme or topic. The proposal requires a summary describing the importance of the panel theme and an abstract from each panel member.


    Abstracts Submission

    Abstracts should be submitted in one of the formats described below.
    Authors must indicate their preference for an oral presentation or a poster session.

    The formats will help conference planners to organize the program and construct an index of sessions for use by conference participants.

    Format I — Research and Evaluation
    Abstracts that include quantitative or qualitative data, and/or systematic review (abstract text word limit is 500 words) and contain the following required headings:

    • Theoretical Background and research questions/hypothesis
    • Methods
    • Results
    • Conclusions
    • Implications for research and/or practice

    Format II — Theoretical
    Abstracts that contribute to theory development or developing new conceptual frameworks and approaches (abstract text word limit is 500 words) and contain the following required headings:

    • Theoretical Background and research questions/hypothesis
    • Methods and Results (informing the conceptual analysis)
    • Conclusions
    • Implications for research and/or practice

    Format III — Practice/Program-Based
    Abstracts that include new solutions to common practice challenges, including cutting-edge developments and unique programs (abstract text word limit is 500 words) and contain the following required headings:

    • Background
    • Program background
    • Evaluation Methods and Results
    • Conclusions
    • Implications for research and/or practice

    The abstract text must conform to a structured format, including each of the headings listed above (enter n/a for any sections which are not applicable).

    IMPORTANT! Do not override the existing headings. Copy-and-paste your text under each heading instead.

    Deadline for Abstract Submissions: Sunday, March 23, 2014, 11:59 pm PST


    Panel Submission

    Panel organizers will be prompted to provide the following information:

    • Session Title
    • Panel/Abstract Format
    • Intended Audience
    • Track (Area of Focus)
    • Learning Objectives
    • Summary describing theme and purpose (250 word limit)

    There are four steps to completing a panel submission: Overview, Participants, Disclosure, and Confirmation:

    Overview
    • Title
    • Panel/Abstract Format
    • Intended Audience
    • Track (Area of Focus)
    • Learning Objectives
    • Summary describing theme and purpose (250 word limit)
    • Presenters — Organizer and individual presenter information (Presenter's last name and Presentation Title) is required in the Summary information. Individual presenter abstracts may be completed by the organizer or by the individual presenter. Each presenter will be provided a unique ID# and password via the e-mail address provided to access the system. Please note that each presenter is required to submit an abstract in order to complete your panel submission.
    Presenters
    • Before adding a new name, search the database to see if that name and contact information have already been entered.
    • Be sure to provide your name and contact information as the panel organizer using the Last Name box located in the right frame. NOTE: Please enter your panel organizer before entering individual presentations.
    • Once the organizer has been added, you will need to add individual presenters using "Add a person" link in the right frame. You'll be asked to enter presenter's email address and the presentation title. If the presenter's information is found in the database listing, please select the appropriate entry. The system will automatically take you to the Conflict of Interest form. To bypass completing the COI for each presenter, click the People link on the left frame to add additional authors. At this point in your submission, you may continue the submission of the individual presentation yourself if you have the required information. Otherwise, it may be completed by the presenters at a later time. A unique ID# and password will be sent to each presenter via the email address you provide.
    Disclosure
    • Every organizer must fill out the COI form.
    Confirmation
    • To complete and review your submission, click the confirmation link on the Panel Control. If you need to make changes to any step of your submission, click the appropriate link in the Panel Control (left frame of your screen). Once individual presentation abstracts have been entered, the organizer will receive confirmation indicating that all abstracts have been submitted.

    Deadline for Panel Submissions: Sunday, March 23, 2014, 11:59 pm PST

Technical Support

Technical support may be obtained by calling (401) 334-0220 between 8:30 a.m and 6:00 p.m. Eastern Time, Monday-Friday, or at all times by contacting tech support.

Contact Us

If you have questions or require additional information, please email us at

hcmm@cdc.gov